The Exhibitor Prospectus is your invitation to join us at this exciting annual event. A Schedule, Floorplan and Rules and Regulations for Exhibitors is also included.
The Exhibitor Contract is for those that don’t want to take advantage of our online registration. The completed contract may be faxed, emailed or mailed. Exhibit booths are assigned on a first-come, first-served basis.
Northeast Decorating (NED) is the Exhibits Services Provider for the Central New York Dental Conference. Contracted Exhibitors will be emailed an Exhibitor Services Packet which includes: Booth Package Description, Equipment Order Form, Drayage/Freight Service Order Form, and Advance Warehouse Shipping Labels.
One standard 120 Volt/500 Watt electrical outlet, and carpeting are included in your booth package. Higher voltage outlets must be ordered online and in advance from the Oncenter Convention Center using the link below. Orders must be received by August 31, 2023.
WiFi during the conference is free to vendors and easy to access. The passcode will be provided in your on-site informational packet. The packet is placed at your booth on Thursday afternoon.
Rules and Regulations for Exhibitors
ASSIGNMENT OF SPACE
Exhibitors participate by invitation only and must do so by choosing and contracting for space on the CNYDC website, www.cnydc.org. The FDDS reserves the right to alter the location of Exhibitors or of booths as shown on the official floor plan, if deemed advisable and in the best interests of the conference. The FDDS also reserves the right to limit the number of Exhibitors of any particular product or service to obtain best balance of Exhibitors.
CONTRACT FOR SPACE
In the interest of fairness, space is reserved and contracted for on a first come, first served basis. Space not fully paid by August 21, 2023 will be forfeited and the FDDS will have the right to assign the Exhibitor’s space to any third party or use for such purposes as it may deem necessary, all without notice and without further liability to the Exhibitor.
No refunds will be made after August 21, 2023. Refund requests must be submitted in writing to FDDS and received by August 21, 2023. In the event that the Exhibition must be cancelled, postponed or relocated due to fire, strike, government regulations, casualties, or other causes beyond the control of the FDDS, the Exhibitor waives any damages and claim for damages.
ARRANGEMENT OF EXHIBITS
Exhibit space will be provided with black 8’ high backdrop draping, black 3’ high side rail draping, 8’ x 24” black vinyl topped and skirted table, 2 chairs, wastebasket, sign, free WiFi, and 120 Volt/500 Watt outlet. Additional increased power, outlets, or equipment may be obtained if ordered in advance. A complete Exhibitor Kit will be mailed 4-6 weeks prior to the conference. You may also obtain the entire kit by download on the CNYDC Website, www.cnydc.org.
The exhibit hall will be available for set-up on Thursday, September 21st from 12:00 – 4:00 pm. All exhibits must be set-up and ready for the opening of the Marketplace at 5:00 pm on Thursday, and 8:00 am on Friday.
Exhibits may be dismantled on Friday, September 22nd after 2:00 pm. Dismantling before this time is not allowed.
Exhibit storage and drayage will be handled by Northeast Decorating & Exhibit Services, 3360 Milton Ave, Syracuse, NY 13219. Tel (315) 471-9989 and Fax (315) 471-0237.
The Fifth District Dental Society and the ONCENTER will have no liability for injury to any person for any loss of, or damage to, goods or property of Exhibitors prior to or during the Central New York Dental Conference.
Exhibitors may carry insurance on their exhibits at their own expense. The Exhibitor is urged to carry and maintain such insurance coverage as may be required for full protection against all risks assumed or incurred during this conference.
Each person attending the Exhibition will be required to register and wear a name badge. Exhibitors will be registered as noted on the original contract.
CONDUCT OF EXHIBITORS
Exhibitors may not give out guest passes. There can be no events going on during the same hour of the meetings. However, Exhibitors may award a prize or prizes based on a chance drawing, provided no purchase is required for participation.
SOLICITATION BY NON-EXHIBITORS
Firms and representatives of firms not assigned exhibit space are prohibited from soliciting business in any form in the Exhibition area.
For more information contact Kathie Bowers, Exhibit Coordinator, tel 315-434-9161, fax 315-437-6013, or email@example.com.